· Both the Main Hall and Lower Parish Hall are wheelchair accessible.
· There is an elevator on the premises to enable access the lower parishhall.
Please note: the washroom in the lower parish hall is not wheelchair accessible.
Hall Set Up and Take Down
Ø For a fee of $100.00 a custodian will set up and take down tables and chairs. A diagram of the room set up must be provided to the office one week prior to the event date.
N.B. Group doing own hall set up is asked to reconfigure the room (as per diagram on storage room wall) with eight round tables placed about the room and one 6 ft table between the two kitchen doors
Clean up following an Event
Ø The renter is expected to leave the hall and kitchen in a clean state following their event.
Payment Schedule
· Deposit of 50% of the rental fee is due upon signing the booking form.
· Balance of rental fee is due 30 days prior to the event.
Damage Deposit
Ø For events where alcohol is served, a damage deposit of $300.00 is required at the time of booking. This deposit is fully refundable following the event, if there is no damage to church property. If damage has been done, sufficient funds will be withheld to cover repair costs.
NOTE: A $30.00 charge will apply for any cheques returned NSF from the bank. The rental agreement is considered cancelled. Renters then have 3 working days to bring full payment in cash to the church office to re-establish the agreement.
Cancellation Policy
Ø Cancel between 60 and 31 days before event 25% of the rental fee will be charged
Ø Cancel between 29 and 10 days before event 50% of the rental fee will be withheld
Ø Cancel within 10 days of the event 75% of the rental fee will be withheld
Decorations
Ø Attach any decorations by masking tape or sticky putty only.
Ø All decorations must be removed prior to leaving the hall.
Ø Only light weight decorations may be hung from ceiling or light fixtures
Other
· Unless authorized by the Incumbent, renters of either the main or lower parish halls are not allowed admittance to the Church proper.
· Rental of one hall does not provide for the free use of the other hall.
2010 HALL RENTAL FEES
MAIN PARISH HALL
No Alcohol Alcohol is Served
Full day $375.00 Full day $800.00
Half day (4 to 6 hours) $275.00 Half day (4 to 6 hours) $425.00
Less than 4 hours $200.00 Less than 4 hours $300.00
Groups such as a “wedding” wishing to decorate the parish hall the day prior to the event may do so at a special “set up rental fee” of $200.00.
LOWER PARISH HALL
No Alcohol Alcohol is Served
Full day $250.00 N/A
Half day (4 to 6 hours) $150.00 N/A
Less than 4 hours $100.00 N/A
· If both the lower and main parish halls are required, a 10% discount will be given
on each hall rental.
Special Rates will be made for Parish and Community Groups.
Insurance Fee
· An insurance fee of $108.00 (including tax) is applicable for all non-alcohol serving events.
· An insurance fee of $189.00 (including tax) is applicable for all alcohol serving events.
· An annual one-time insurance fee of $108.00 (including tax) is applicable to all groups
meeting regularly throughout a calendar year.
MAIN PARISH HALL
Dimensions:
2,400 square feet: 40 ft wide by 60 ft long, ceiling height: 9’ 6” high
Allowable Attendance
· 250 Reception (standing)
· 200 Banquet at 60” rounds for 8 people (with no dance floor)
· 250 Theatre Style
· 40 U-shape
Features:
· Air Conditioned
Equipped kitchen with: ü 2 Stoves
ü 2 Refrigerators
ü Freezer
ü 2 sets of double sinks
ü 80 cup Coffee Urns
ü 2 Warming ovens
ü Microwave oven
ü Dishes, glasses, serving pieces · 4 ft by 3 ft TV screen
· PA system
· DVD/VCR
· 5 ½ ft by 5 ½ ft ceiling mounted projection screen
· Piano (cannot be moved)
Audio Visual equipment available to both halls
· One overhead projector
· One flipchart
One portable projection screen
· One portable TV with VCR and DVD
Kitchen Facilities
· General Rules for Use of Kitchen are posted in the kitchen and are to be strictly
followed.
· A group of 100 or more will be charged an additional $100.00 for the use of kithcen
dishes, glasses, cutlery, serving pieces, etc.
· Coffee, tea, sugar, milk and cream are to be provided by group.
Linens
· Cream tablecloths (15 round and 4 rectangular) are available at a rental charge of $7.00
each.
NOTE: matching linen napkins are not available.
· Kitchen cloths and towels used by a church group, or a regularly attending outside group,
are to be washed and returned within the week. Single use outside groups are to leave
towels etc. to be laundered by St. Paul’s
LOWER PARISH HALL
Dimensions: (Please note that there are 2 pillars in this room)
684 square feet: 19 ft wide by 36 ft long, ceiling height: 8 ft
Allowable Attendance
· 66 Reception (standing)
· 50 Banquet at 60” rounds for 8 (with no dance floor)
· 65 Theatre style
· 12 U-shape style
· 10 Boardrom style
Features:
· Air Conditioned
· Piano
Equipped kitchen with: ü Stove
ü Refrigerator
ü Double sink
ü Microwave oven
ü 40 cup Coffee Urn
ü Dishes and glasses
Kitchen Facilities
· General Rules for Use of Kitchen are posted in the kitchen and are to be strictly
followed.
· Coffee, tea, sugar, milk and cream are to be provided by group
Linens (as per Main Hall)
· Cream tablecloths (15 round and 4 rectangular) are available at a rental charge of $7.00
each.
NOTE: matching linen napkins are not available.
· Kitchen cloths and towels used by a church group, or a regularly attending outside group,
are to be washed and returned within the week. Single use outside groups are to leave
towels etc. to be laundered by St. Paul’s
Chairs and Tables
· Additional chairs and tables are located in the Main Hall storage room (middle door of 3
along kitchen wall)
· A dolley is available in the storage room for use in transporting stacks of chairs
· Chairs are stacked ONLY in front of the windows to a height of 8 chairs only
· All tables are to be wiped down after use and/or before being put away
· Table and Chair Inventory:
20 - 60" round tables – seating for 8 - 6’ ft long tables2 - 3’ ft square tables
20 card tables204 red padded chairs
Liquor Permits
A Special Occasion Permit (SOP) is required if you are planning to sell or serve liquor at special occasions, such as weddings, charity fundraisers and receptions. Please note there are 3 classes of SOPs: Sale, No Sale and Auction. Permit applications must be submitted to an LCBO permit ussuing store 30 days before the event takes place EXCEPT FOR indoor reception eventsn which require only 10 days notice.
Special Occasion Permits are issued from select LCBO stores. Those located in Barrie are at:
You will also be able to download the Application Form for a Special Occasion Permit in PDF format on that website. This permit must be displayed behind the bar in the hall at all times during the function.
Bartenders:
The renter must purchase insurance from the church’s insurance company, AON Reed Stenhouse Inc., indicating that alcohol will be served at the event. With the purchase of this insurance, the church is absolved from any liability and the renter assumes total liability for any accident or injury resulting from the actions of someone who is above the legal alcohol limit.
The following is strongly recommended:
Only bartenders with SMARTSERVE accreditation be used. SMARTSERVE bartenders are available from Georgian College by calling 728-1968 ext. 5280. Bartenders with SMARTSERVE have the right to refuse drinks or to call police if problems arise.
. SMARTSERVE bartenders are the only ones to serve alcohol at the event. This is to
protect your liability and the health and safety of your guests.
· If there are more than 100 guests, then 2 bartenders are required.
The last call for drinks is 11:30 p.m. The bar is to close at midnight.
